Graduate Assistant (GA) or Graduate Teaching Assistant (GTA)
GA and GTA will complete the I-9 with their hiring departments.
Auxiliary Positions
Complete I-9 with the on-campus employer.
Auxiliary positions refer to positions at Sodexo, Associated Students, Inc., University Cooperation (U-Corp), SFSU Bookstore, or any other on-campus commercial employers.
Remember, NO STUDENT MAY BEGIN WORK until after their I-9 verification has been completed.
I-9 Verification is not available on holidays, or when the campus is closed. Please check the online calendar for upcoming holidays and dates when the campus will be closed.
Resident Student I-9 Verification and Hire Process
- Your full and complete first and last name as it appears on your identification
- SF State student email (No personal emails)
- Your SF State Student ID Number #
An automated message from I-9 Tracker will be sent to your SF State student email. Please check your spam or junk folder if you do not see it in your inbox. Log into I-9 Tracker and complete Part 1 (Section 1).
The instructions email will include what documents are acceptable to verify your identity and employment eligibility, and where to go in person to present your documents on-campus:
- You will need to present one or more acceptable documents that are listed here. You must present original documents; scans or photos of your documents are not accepted.
- Students can verify their identification and supporting documents in person at Campus Safety (UPD) located on-campus at 100 North State Drive, San Francisco, California, 94132. (See map below).
Drop-in hours are available Monday through Thursday (M/T/W/Th) from 8:30AM to 3:00PM.
You can also make an appointment for I-9 verification online by going to the following link and selecting the appointment calendar: Calendly - Fingerprint or I-9 Appointment Calendar.
The hiring department will provide the student with all the required payroll forms below via DocuSign for completion. The hiring department is the program or department that offers the position.
- W-9 form (CSU Student Payroll Action Request)
- CSU Form SSA-1945 - Information About Social Security
- Affordable Care Act (ACA) Form
- CANRA Form (Child Abuse and Neglect Reporting Act)
F-1 and J-1 Visa Status I-9 Verification and Hire Process
- Your full and complete first and last name as it appears on your identification
- SF State student email (No personal emails)
- Your SF State Student ID Number #
- An automated message from I-9 Tracker will be sent to your SF State student email. Please check your spam or junk folder if you do not see it in your inbox. Log into I-9 Tracker and complete Part 1 (Section 1).
Check box #4 (Alien Authorized to Work) in section 1 of the I-9 form. The end date of your study program is the date you are authorized to work until. This is the date that should be entered in section 1 (part 1) of the Form I-9.
The instructions email will include what documents are acceptable to verify your identity and employment eligibility, and where to go in person to present your documents on-campus:
- You will need to present one or more acceptable documents that are listed here. You must present original documents; scans or photos of your documents are not accepted.
- Students can verify their identification and supporting documents in person at Campus Safety (UPD) located on-campus at 100 North State Drive, San Francisco, California, 94132. (See map below).
Drop-in hours are available Monday through Thursday (M/T/W/Th) from 8:30AM to 3:00PM.
You can also make an appointment for I-9 verification online by going to the following link and selecting the appointment calendar: Calendly - Fingerprint or I-9 Appointment Calendar.
The hiring department will provide the student with all the required payroll forms below via DocuSign for completion. The hiring department is the program or department that offers the position.
- W-9 form (CSU Student Payroll Action Request)
- CSU Form SSA-1945 - Information About Social Security
- Affordable Care Act (ACA) Form
- CANRA Form (Child Abuse and Neglect Reporting Act)
- Students must have SSNs and receive the "payroll action request form" from their on-campus employers to complete the step below:
- Email Celine Luo, the Tax Specialist at wenshu@sfsu.edu with the following information:
- Full name
- SF State ID
- SF State student email (No personal emails)
- Students will receive email instructions from the Tax Specialist to access Sprinta Calculus, a tax compliance system. Students will need to upload the required documentation at Sprinta Calculus.
ATTENTION:
SF State Tax Specialist does not provide tax preparation assistance to students.
Sprinta Calculus is a tax compliance system, it is different from Sprintax, the U.S. income tax software.
SF State does not provide access to Sprintax. Students are encouraged to contact the Volunteer Income Tax Assistance Program (VITA) for tax preparation assistance.
- Once student has completed their W-9 form (CSU Student Payroll Action Request), they will need to go to the Registrar’s Office to present the W-9 form and Social Security Card to be entered in the Campus Solutions system.
